Payroll management covers the controlled process of collecting approved employee inputs, calculating gross-to-net salary and preparing payment and record outputs. We support monthly payroll processing through an agreed cut-off calendar and a documented responsibility matrix between HR, management and the payroll team.
What This Covers
Consistent Salary Calculations
Approved attendance, leave, overtime, incentives and deductions processed through a standard payroll structure.
Clear Employee Records
Monthly payroll registers and payslips improve transparency and record keeping.
Defined Cut-Offs
A documented input and approval calendar reduces late changes and salary disputes.
Compliance Coordination
Applicable payroll-related deductions and filings can be coordinated when expressly included in the engagement.
Who Should Use This Service
Businesses hiring their first employeesGrowing teams requiring a standard salary processMulti-location businesses consolidating attendance inputsCompanies outsourcing payroll calculationsEmployers needing payslips and payroll registersBusinesses coordinating PF, ESI, professional tax or salary TDS where applicable
Our Service Scope
Employee master and salary-structure setup
Attendance, leave, overtime and incentive input processing
Gross salary, deductions and net-pay computation
Reimbursement and recovery adjustments
Payroll register and bank-transfer statement
Employee payslips
New joining and exit payroll inputs
Full-and-final settlement computation
Salary TDS computation support where included
PF, ESI, professional tax and labour-welfare coordination where applicable and included
Documents & Information Required
📄 Employee master data and joining documents
📄 Approved salary or CTC structure
📄 Attendance and leave report
📄 Overtime, incentives, bonus and reimbursement approvals
📄 Loan, advance and recovery details
📄 Employee bank details
📄 Tax declarations and proof submissions, where applicable
📄 PF/ESI/UAN/IP details where applicable
📄 Resignation, notice-period and exit approval data
Our Process
1
Payroll Setup
Configure company details, salary components, deduction rules, employee masters and reporting format.
2
Monthly Input Cut-Off
Receive approved attendance, changes, incentives, reimbursements, new joiners and exits by the agreed date.
3
Draft Payroll
Calculate gross earnings, deductions and net salary and flag exceptions.
4
Management Approval
Share the draft register for approval and record authorised changes.
5
Final Payroll Outputs
Issue the approved payroll register, bank sheet and payslips.
6
Compliance Coordination
Prepare or coordinate applicable payroll deductions, challans, returns or certificates where included.
What You Receive
Monthly payroll register
Employee-wise salary computation
Payslips for all employees
Bank-transfer statement
Deduction and recovery summary
New-joiner and exit summary
Full-and-final calculation, where applicable
Payroll accounting journal, where agreed
Applicable statutory working papers and acknowledgements, where included
Not Included Unless Specifically Agreed
HR policy drafting or labour-law legal advice
Recruitment, background verification or performance management
Salary disbursement from StartupKart's bank account
PF/ESI/PT registration unless separately included
Compliance filing not listed in the package
Resolution of historical employee disputes
Legal representation before labour authorities
Form 16 or salary TDS work unless expressly included
Frequently Asked Questions
Does payroll include salary payment?+
The standard service prepares the approved payment statement. Actual salary transfer remains the employer's responsibility unless a separate authorised banking workflow is agreed.
Are PF and ESI included?+
Only when applicable and specifically included. Registration, monthly filing and payment responsibilities must be clearly listed in the proposal.
Who approves attendance and salary changes?+
The employer's authorised HR or management contact must approve attendance, increments, incentives, deductions and exits.
Can payroll be processed for contract workers?+
It may be possible, but the engagement status, payment terms and statutory implications should first be reviewed.
Will employee data remain confidential?+
Access is restricted to authorised persons, with secure transmission and storage practices.
Important Disclaimer: Payroll outputs are based on data and approvals supplied by the employer. The employer remains responsible for employment decisions, wage compliance, timely funding of salaries and statutory dues, and correctness of employee classifications. PF, ESI, professional tax and TDS applicability must be assessed for the specific establishment and workforce.
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