Bookkeeping converts business documents and transaction data into structured accounting records. We help businesses establish a consistent accounting process with defined monthly inputs, review points and reporting outputs. The exact scope should be based on transaction volume, complexity and reporting needs.
What This Covers
Accurate Transaction Recording
Sales, purchases, receipts, payments and journal entries classified using an agreed chart of accounts.
Regular Reconciliation
Bank, payment-gateway, customer, vendor and selected control balances checked periodically.
Improved Collection Control
Receivables and overdue balances tracked through ageing reports.
Management Visibility
Periodic profit-and-loss, balance-sheet and cash-position reports for better decisions.
Who Should Use This Service
Startups and growing businessesProprietorships, firms, LLPs and companiesBusinesses with delayed or unorganised entriesBusinesses outsourcing their routine accounting functionManagement teams requiring monthly financial reportsMulti-location businesses needing standard accounting controls
Our Service Scope
Recording sales, purchase, receipt, payment and journal entries
Bank and selected payment-gateway reconciliation
Customer and vendor ledger review
Accounts receivable and payable ageing
Expense classification and supporting-document checks
GST/TDS ledger coordination where included
Fixed-asset register support where information is provided
Monthly trial balance and management reports
Year-end data preparation for tax or statutory professionals
Documents & Information Required
📄 Entity master details and previous-year closing balances
📄 Bank, credit-card and payment-gateway statements
📄 Sales invoices and customer receipts
📄 Purchase bills and vendor payments
📄 Expense bills, reimbursements and petty-cash records
📄 Loan, capital and fixed-asset documents
📄 Existing accounting-data backup or software access
📄 GST/TDS reports where reconciliation is included
Our Process
1
Initial Diagnostic Review
Review the entity, accounting period, transaction volume, software and status of existing records.
2
Chart of Accounts & Workflow
Agree the ledger structure, document cut-off, approval contact and monthly reporting date.
3
Data Collection
Receive complete statements, invoices, expense records and supporting schedules through the approved channel.
4
Accounting & Reconciliation
Record entries, reconcile agreed balances and prepare a list of missing documents or exceptions.
5
Client Clarification
Resolve unidentified transactions, unsupported expenses and old outstanding balances.
6
Monthly Closing & Reports
Lock the reviewed period where appropriate and deliver agreed ledgers and financial reports.
What You Receive
Updated accounting records for the agreed period
Bank-reconciliation statement
Customer and vendor outstanding reports
Trial balance
Draft profit-and-loss statement
Draft balance sheet
Cash or bank summary, where agreed
Exception and pending-information list
Accounting-data backup or controlled software access, as agreed
Not Included Unless Specifically Agreed
Statutory audit or tax audit
Physical stock verification or inventory valuation unless scoped
Forensic accounting or fraud investigation
Tax return and ROC filing unless included
Creation of invoices or business approvals on behalf of management
Backlog clean-up beyond the agreed period
Valuation, certification or assurance reports
Legal recovery of customer dues
Frequently Asked Questions
Can bookkeeping be handled remotely?+
Yes. Remote bookkeeping can work effectively when documents, approvals and software access are provided through a defined and secure process.
Which accounting software can be used?+
The software should be agreed during onboarding. Support may be provided for commonly used desktop or cloud accounting systems, subject to access and compatibility.
Will you correct old accounts?+
Historical clean-up can be completed after a separate diagnostic review. It should be quoted independently from normal monthly bookkeeping.
Does bookkeeping include GST returns?+
Not automatically. GST return filing should be selected separately or expressly included in the package.
How frequently should documents be shared?+
Weekly or monthly submission can be agreed. High-volume businesses generally benefit from more frequent data sharing.
Important Disclaimer: Bookkeeping depends on complete and genuine information provided by the client. Draft financial reports are management records and should not be represented as audited, certified or assurance reports. The client remains responsible for approving business transactions and maintaining original supporting documents.
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